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Senior Contracts Executive

Job Description

Job description:

 Contract Management

  • Marking up multiple rounds of Contract amendments in Word
  • Proof-reading final Contract drafts for accuracy
  • Formatting final versions of Contracts for signing

 Support in Internal Audit Remediation and Monitoring

  • Assisting Chief Contracts Negotiator in monitoring reviews by Internal Audit
  • Following up on outstanding Internal Audit findings

 Project Management

  • Keep track of status of all Contracts being negotiated across Commercial Risk, Health, Human Capital Solutions and Retirement, and following up when needed
  • Keep track of deadlines for time-sensitive matters (e.g. RFPs or Tenders)
  • Monitor progress of Contract implementation, Contract audits, Risk Committee escalations, Global and Regional Projects and other initiatives
  • Contract and Limitation of Liability (LoL) audits
  • Maintain electronic filing folder structure for the team
  • Maintain Contracts Mailbox and database of signed Contracts
  • Update and maintain content on Aon Avenue webpage 
  • Assist with creating Contract templates and managing template updates across different jurisdictions and Commercial Risk, Health, Human Capital Solutions and Retirement
  • Coordinate the translation of documents (if any) with translators
  • Preparing PowerPoint presentations for training
  • Formatting Contracts and PowerPoint presentations to meet Aon brand standards
  • Keep track of common issues and any 'best practices' solutions to the issues across Commercial Risk, Health, Human Capital Solutions and Retirement
  • Arrange logistics for internal and external meetings with colleagues and clients
  • Arrange logistics (including travel and hotel bookings) for training sessions in all Asia offices
  • Manage Regional Contracts Team's diary as necessary
  • Printing and preparing materials for meetings as directed
  • Assist with Expense claims and Time Recording
  • Other project management and general administrative tasks required to support the Regional Contracts Team

Requirements: 

  • Diploma/Degree in Law and Management 
  • Minimum of 5 years of experience in a similar role. Experience working in a law firm, inhouse legal team or in the legal sector would be preferred
  • Good command of English language and good writing and spoken communication skillsfor liaising with both internal and external stakeholders
  • Must have excellent Word and PowerPoint skills. Knowledge of Adobe Acrobat, Excel and other MS Suite applications would also be beneficial
  • Meticulous, detailed, and able to effectively manage many voluminous documents and deadlines 
  • Strong organisation skills, with initiative to suggest improvements
  • Good time management skills
  • Able to work effectively in a busy team environment with enthusiasm and a positive attitude