Senior Payroll Administrator

Job Description

Senior Payroll Administrator – Fixed term contract


We’re hiring!


Aon are currently recruiting a Senior Payroll Administrator  to join our team in Chelmsford on a 6 months fixed term contract. The Senior Payroll Administrator  will be primarily responsible for acting as co-ordinator between the HR teams and the fully managing payroll service provider for the UK payroll, within the HR life cycle, ensuring that employees are paid on time and accurately and that payroll control accounts are reconciled and overpayments recovered, ensuring an effective HR administration service to Aon UK.  Also ensuring that statutory and audit requirements are met.


About Aon


Headquartered in London, Aon Plc is a leading global professional services firm providing a broad range of risk, retirement and health solutions. Our 50,000 colleagues in 120 countries empower results for clients by using proprietary data and analytics to deliver insights that reduce volatility and improve performance.


Aon is an equal opportunities employer.  Aon's recruitment and selection policy ensures the best possible skill mix of colleagues and the highest quality candidates are appointed using objective job-related criteria.


About the Role


Your impact as a Senior Payroll Administrator

  • Liaise with outsourced payroll provider to ensure accurate processing of payroll, year-end returns and Early Year Updates (EYU).
  • Liaise with HR teams to ensure accurate processing of HR and payroll transactions.
  • Conduct detailed checks of monthly payroll to ensure accuracy of processing of data.  Carry out payroll audits as and wahen required.
  • Manage the overpayment process to achieve a high rate of recovery success.
  • To understand and comply with the requirements of the FCA, Sarbanes Oxley (SOx) and the Data Protection Act.
  • Understanding of compilation and checking of monthly Sox controls for sign off.
  • Monitor the payroll queries shared mailbox and ensure queries are dealt with within the service level agreement (SLA). Investigate and resolve payroll queries from a variety of sources. 
  • Understanding of monthly reconciliation of the payroll control accounts, working with the outsourced payroll provider to ensure accurate payments/refunds are made and reporting requirements are met.
  • Investigate, reconcile and clear payroll control account entries.
  • Collate stock and cash dividend payment information and process through outsourced payroll for correct deduction of tax and NI.  Compile annual forms 35 & 42 for submission to HMRC.  Work with Reward team and US team to provide correct employee marginal tax rates for withholding purposes.
  • Assist on annual projects, such as production of P11D’s and P60’s and ensure that payroll provider and other relevant parties are fully engaged.
  • Regular review and updating of department process documents
  • Any other projects / duties as required by the UK Payroll Operations Manager.
  • Responsibility for working in accordance with the Aon UK Limited Risk Management Framework, and compliance with the Aon UK Limited policies, including participation in the management of risks (including completion of mandatory training) that may adversely affect the business, interests or reputation of any Group Company.

About you


Your knowledge and expertise:

  • Relevant payroll experience
  • Experience in using ADP’s GlobalView payroll system or equivalent system
  • Competent in Word and Excel.
  • Good customer service skills.
  • Excellent communication and organisational skills.
  • Knowledge of managing stock vesting and cash dividends through payroll and annual reporting. 
  • Knowledge of salary sacrifice pension schemes and financial accounting of transactions.
  • Experience in using Microsoft Outlook.
  • Accurate, well-organised and good communicator.

Salary and Benefits


This role offers a competitive salary and bonus, plus a comprehensive benefits package and 25 days holiday. Through our flexible benefits, you will also have the opportunity to choose additional benefits, including healthcare and additional holiday.  We also offer tremendous potential with a growing worldwide organisation.


Our Colleague Experience


Every day, our colleagues make a difference, work with the best, own their potential, and value one another. Together, we share this one purpose: to empower economic and human possibility around the world. This unifying goal is at the heart of our identity, and it lives in everything we do. To learn more about our colleague experience, visit Aon Colleague Experience.